Agendas and Minutes

2012, June 26, Board Minutes

  

Royalton Township Board Meeting

June 26, 2012

 

Approved

 

7:33 p.m., June 26, 2012, Chair Wayne Olson called the Royalton Township Board meeting to order with Supervisors Leslie Orvis and Marshall Pearson, Treasurer Wendy Tchida, and Deputy Clerk Duane Swanson present. The pledge of allegiance was recited.

 

Marshall Pearson moved, Leslie Orvis seconded, to approve the agenda with the addition of dog ordinance and check from the Rock Creek Lions to new business. The motion carried with all supervisors voting aye.

 

Marshall Pearson moved, Leslie Orvis seconded, to approve the minutes of the May 29, 2012, meeting as read. The motion carried with all supervisors voting aye. 

Marshall Pearson moved, Leslie Orvis seconded, to approve the Treasurer's report as presented. The motion carried with all supervisors voting aye.

 

Leslie Orvis moved, Marshall Pearson seconded, to approve payment of claims 6469-6485 (with claim 6484 void) totaling $3708.05 and payroll checks 6456-6468 totaling $2427.50. The motion carried with all supervisors voting aye. 

Old Business: 

Supervisor Orvis explained the issues surrounding Frost Drive, whether or not to turn the roadway into a dedicated to the public way or to turn the roadway over to the landowners for maintenance, or to do none of the alternatives. Chris, John, and Marion Wurm were present to express their concern against turning the roadway back to the landowners. No other written or oral comments had been received. Leslie Orvis moved; Marshall Pearson seconded to table this issue until the next regular meeting on July 31, 2012. The motion carried with all supervisors voting aye.

 

Mr. and Mrs. David Lynch were present to discuss their request for a variance in the size of their proposed dwelling on Cabin Drive. Pine County has approved their request for a building permit and referred the issue back to Royalton Township. The proposed square footage is 748 feet, smaller than the minimum requirement of 980 square feet in the Township's ordinance. Supervisor Orvis had personally talked with all neighbors that would have been normally invited to a public hearing about this variance request and stated that all supported the granting of a variance. The proposed structure is a significant improvement for the property and, in spite of its reduced size, still uses much of the lot's available building space. A larger structure would result in a significant hardship to the land available on the site. After discussion, Leslie Orvis moved, Marshall Pearson seconded, to approve the variance request of David Lynch for a stick-built house of 748 square foot on Cabin Drive contingent on the township's receipt of a copy of the hydrologist's report noting that the building site is not in the Snake River floodway. The motion carried with all supervisors voting aye.

 

Commissioner Mitch Pangerl was unable to be present to discuss the 911 system dysfunction near the western boundary of the township. Supervisor Orvis reported that county officials are aware of the issue but that no resolution is currently available.

 

Clerk_____ W.O._____ L.O._____ M.P._____ 

2

Royalton Township Board Meeting

June 26, 2012

Approved

With consent of the other supervisors, Chair Olson reopened the previously-tabled issue of Frost Drive. Thomas Madison had arrived at the meeting and requested that Frost Drive be kept up by the Township with a 66' right-of-way.

Chair Olson noted that he had been told that a brush cutter had already been reserved in the name of the township for July 9-20 at a charge of $2,200 per week plus delivery fees. Chair

Olson will call to verify. The Board's consensus was to wait until later in the fall when the ditches were firmer.

Chair Olson noted that the township had received a check for $4,000 from the Rock Creek Lions toward the purchase of a new mower. He will continue to investigate. Wayne Olson moved, Marshall Pearson seconded, to accept with thanks this gift from the Rock Creek Lions and authorize the Clerk to send a letter of acknowledgement. The motion carried with all supervisors voting aye.

Supervisor Orvis noted that he had received some preliminary sketches of a possible town hall from Haug Construction. Detailed drawings would be available for $1,500. After discussion, no official action was taken, although Supervisor Pearson will investigate additional submissions.

Wayne Olson moved, Marshall Pearson seconded, to approve the contract with Building Inspector Marshall Lind and the Braham Milaca Building Inspector Board as presented. This contract runs through June 30, 2013, and essentially continues the current practice. The motion carried with all supervisors voting aye. Chair Olson signed the contract.

Leslie Orvis moved, Wayne Olson seconded, to approve the contract letter with Harvey Lindstrom for septic system inspection services for the year 2012. This agreement essentially continues the current practice with the addition of a clause that notes that invoices will be submitted to the Township within thirty days of completion. The motion carried with all supervisors voting aye. Chair Olson signed the letter.

Alan Teich has ordered gravel and recycled concrete for culvert ends. There was general discussion about this issue.

In light of the decision by Nessel and Royalton townships to share costs of upgrading 540th Street, Chair Olson has analyzed Royalton's costs of grading town roads and recommended a charge of $60 per hour for the use of the township's grader on the 540th project. After discussion, with audience participation, Wayne Olson moved, Marshall Pearson seconded, to charge Nessel $60 per hour for grader use on this project. The motion carried with all supervisors voting aye.

In order for the election equipment to work properly they must be stored in a climate controlled environment. The machines will be picked up from the county in mid-July and could be stored in the town hall where air-conditioners are available until several days before the August 14th election. However, after the public test of the equipment they must remain in the shed under climate controlled conditions. This issue generated substantial discussion among supervisors. Supervisor Orvis will investigate options for resolving this issue in the shed.

Clerk_____ W.O._____ L.O._____ M.P._____

 

3

 

Royalton Township Board Meeting

June 26, 2012

Approved

The purchase of road signs and the budget discussion were, by consensus, tabled until the next meeting.

The Board considered the proposed "Resolution Authorizing Contract with Clerk", questioning the need for this resolution and the statutory citations involved. Leslie Orvis moved,

Marshall Pearson seconded, to table this issue until the next meeting. The meeting carried with all supervisors voting aye.

Chair Olson will talk with Alan Teich about the sump-pump in the town hall basement. Chair Olson will talk with Alan Teich about quotes for the culvert on Homer Road to be

sure that more culverts are not needed; a multiple order may result in better prices. This item will need to be on the July meeting agenda for completion in August.

New Business:

Supervisor Orvis introduced the issue of updating of the township's dog ordinance. He had been called by a resident complaining of a neighbor's dogs barking. He had shown our ordinance to Chief Deputy Sheriff Blackwell as well as our complaint form. The Sheriff's Office strongly recommended that the township offer first time mediation for such situations. This may involve revising the complaint form. After discussing, by consensus, the Board forwarded the issue to the Planning Commission.

Marshall Pearson moved, Leslie Orvis seconded, to approve the minor subdivision request of Jim White contingent upon submission of current application documents and approval by the Zoning Administrator of the proper road frontage, etc. The motion carried with all supervisors voting aye.

At 9:30 p.m., Marshall Pearson moved, Leslie Orvis seconded, to adjourn. The motion carried with all supervisors voting aye.

Respectfully submitted,

Duane P. Swanson, Clerk pro tempore

Wayne Olson, Chair/Supervisor

Leslie Orvis, Supervisor

Marshall Pearson, Supervisor