Agendas and Minutes

2014, August 26, Board Minutes

Royalton Township Board Meeting

August 26, 2014

Approved

 

            7:40 pm, August 26, 2014, Chair Marshall Pearson called the Royalton Township Board Meeting to order with Supervisor Leslie Orvis, Supervisor Wayne Olson, Treasurer Wendy Tchida, and Clerk Roberta Folkestad present.

            The pledge of allegiance was recited.

            Motion by Supervisor Olson to add check from Eklund’s, maintenance key, and intercom to the agenda under new business and to approve the agenda, second by Supervisor Orvis, motion carried unanimously.

            Motion by Supervisor Olson to approve the July 29, 2014 minutes with a change in the wording to the paragraph about the property located at 10286 Apple Road, to state: no action at this time, second by Chair Pearson, motion carried unanimously.

            Motion by Supervisor Olson to approve the Treasurer’s Report as read, second by Chair Pearson, motion carried unanimously.

            After reading and discussing claims and payroll, motion by Supervisor Olson to approve and sign checks 7264 through 7295 in the amount of $15,943.34, second by Chair Pearson, motion carried unanimously.

Public forum:

            Chair Pearson called for public comment. There was no public comment.

New business:

            The Annual Meeting was reconvened to set the Levy for 2015. Supervisor Olson read the recommended levy amounts from the March 11, 2014, Annual Meeting as: General Fund $155,000.00; Road and Bridge Fund $50,000.00; Fire Fund $14,000.00; for a total of $219,000.00. After discussion, motion by Supervisor Orvis to set the 2015 Levy as recommended at the March Annual Meeting, the total levy remains the same as the year before, second by Supervisor Olson, motion carried unanimously. Being no further business allowed, motion by Supervisor Orvis to adjourn, second by Supervisor Olson, motion carried unanimously, Reconvened Annual Meeting adjourned.

            After consideration the Royalton Township Planning Commission recommends granting the conditional use permit application for 6916 Canary Road; Northern Hollow Winery; Raymond H. Dreyer, Barbara A. Dreyer, and James C. Truehart; Grasston MN 55030; PID # 29.0097.000. After discussion about signage, motion by Chair Pearson to approve the application for a conditional use permit, second by Supervisor Olson, motion carried unanimously with Chair Pearson voting aye, Supervisor Olson voting aye and Supervisor Orvis voting aye.

            Motion by Supervisor Olson to approve the Finding of Facts about the Conditional Use Permit, second by Chair Pearson, motion carried unanimously with Chair Pearson voting aye, Supervisor Olson voting aye, and Supervisor Orvis voting aye.

            After more discussion about signage size, numbers, and locations, motion by Supervisor Orvis to approve a variance for a 15 square foot sign to be located at the end of the driveway at 6916 Canary Road; Grasston, second by Supervisor Olson, motion carried unanimously, with Chair Pearson voting aye, Supervisor Orvis voting aye, and Supervisor Olson voting aye.

            The board suggests the planning commission look over the wording in the ordinance about signage for possible changes that may need to be made.

            Supervisor Orvis will look into cleaners with liability insurance.

             Supervisor Olson is generating a list of roads for brushing and spraying on the north side of the river. He stated that they may start work the end of September.

            The township’s insurance company has stated the town should not post signs about liability. The insurance coverage includes liability.

            After discussion about sweating water lines in the maintenance building, it was decided that Road Patrol Operator, Alan Teich will purchase about 140’ of ¾” pipe insulation from Sauser’s Hardware in Pine City to correct the problem.

            The locking box is being worked on.

            The board agreed to put the rental application on the website. Patrice DeGray has made the application so it can be filled out and printed from the website. It will need to be brought to the town hall to reserve the date and pay the fees.

            The frames for mounting the wheels under the board table have been made. Head Election Judge Duane Swanson stated that the table will need to be done for the November election, so it can be moved.

            The progress report on new decks was tabled until the September meeting.

 

New business:

            Ernie Youngbauer was present to discuss the property he has that is bordered by three roads and another property owner. He would like to sell this 7.9 acre piece of property. The board suggested adding from his property across the road, two plus acres or enough to make it ten acres, if he wishes it to be buildable. Or if the buyer has abutting property, the buyer could add the extra acreage if he wished to make it buildable.

            Some people have wondered if the township was holding an open house for viewing of the new town hall. It was suggested that the last Tuesday of every month at the board meetings would be a good chance to view it and also at the November election.

            Road complaints will not be part of the agenda from this time forward.

            Gravel is now being applied on town roads.

            After discussion about election judge mileage, motion by Supervisor Olson to pay election judges mileage, second by Supervisor Orvis, motion carried unanimously.

            After the reading of the resolution, Head judge Swanson created, thanking Frances M. Nordeen for the service given the township as an election judge, motion by Supervisor Olson to approve and sign the resolution and make it part of the minutes, second by Chair Pearson, motion carried unanimously. Supervisor Olson thanked Judge Swanson for doing this.

            There was discussion about lawn mowers, weed whips and the process of getting the yard work here at the town hall taken care of. Motion by Supervisor Olson to have Ray Purdy purchase a weed whip for no more than $325.00, second by Chair Pearson, motion carried unanimously.

            Motion by Supervisor Olson to have Ray Purdy trim and mow the yard as grounds keeper for the rest of the summer, keeping track of his time so a fee for the work can be decided on at a later date, second by Chair Pearson, motion carried unanimously.

             A check in the amount of $919.00 was received for the flag pole fund from Doug Eklund. Motion by Supervisor Orvis to accept the donation for the flag pole fund from Doug Eklund, second by Chair Pearson, motion carried unanimously. The flag pole fund will be closed. The Clerk was asked to write a thank you letter the Eklund family.

            There was discussion about maintenance for the water softener and furnace. The rooms are kept locked for safety. A master key will be given to Road Patrol Operator Alan Teich and he will sign the master key signature sheet.

            There was discussion about the need for a speaker system so people in all the room can hear what is being said at the board table. Supervisor Olson will check it out.

            After discussion, motion by Supervisor Olson to hold the December Board and Planning Commission Meetings on December 16, 2014, second by Chair Pearson, motion carried unanimously.

            The next town board meeting will be held on Tuesday, September 30, 2014.

            Being no further town business, motion by Supervisor Orvis to adjourn, second by Chair Pearson, motion carried unanimously. 9:13 pm, meeting adjourned.

Respectfully submitted:

Roberta Folkestad, Clerk

Chair Marshall Pearson

Supervisor Leslie Orvis 

Supervisor Wayne Olson